Front desk
Manage today's run sheet, guest check-ins, cash drawer, and end-of-day closing.
Click Front desk in the sidebar. The page opens on today's date by default—use the Date picker at the top to view another day.
Run sheet
The run sheet lists every guest departing on the selected date, grouped by tour and departure time:
- Check guests in: Click Check in as guests arrive.
- Spot payment arrangements: Bookings that still need to be paid are badged Collect after tour, while partner bookings show Partner voucher.
- Share with your crew: Click Copy for WhatsApp to copy a clean text version of the run sheet that you can paste into a chat with your guides or drivers.
- Book at the counter: Click Add walk-in to create a walk-in booking on the spot—see Walk-in bookings.
Cash drawer
Keep track of all cash and payments handled at the desk throughout the day:
- Opening float: Enter the starting cash in the drawer at the beginning of the day under Opening float.
- Cash vs. non-cash breakdown:
- Tracks cash movements: Cash collected, Driver commission paid out, and Transport charter paid out.
- Displays non-cash totals separately: Card, Collect after tour, and Partner vouchers.
- Detailed records: Movements lists every individual transaction at the desk, while Ledger summarises the totals by category.
Close the day
At the end of the operating day, click Close day:
Review unsettled items
Qwickraft checks the day's bookings first. Any items that must be settled before closing (for example, walk-in bookings that haven't been paid yet) are listed and will block the close until resolved. Advisory items under Worth a look do not block closing.
Count the till
Click Count the till and enter the physical cash you counted in the drawer. Expected in the drawer remains hidden until you submit your count to keep the count honest.
Explain any difference
If Count doesn't match appears, Qwickraft shows the Difference and asks you to write down the reason. (You can click Finish later if you need to check something first.)
Lock and share the daily report
Once completed, the day is marked Closed and locked. Use Copy report or Open in WhatsApp to send the day's summary report to the owner.
If needed, an owner or admin can Reopen a closed day by providing a reason. Reopening clears the previous cash count, and every close and reopen is logged under Close history.
Set your timezone before your first day: Owners and admins can open Close-day settings to set the Site timezone. This controls when "today" starts for walk-ins, the run sheet, and the cash drawer.