Transport
Group guests into pickup vehicles, create driver run sheets, and record driver charter payments.
Click Transport in the sidebar to manage guest pickups and vehicle dispatch.
1. Set up zones and drivers (one-time setup)
Click Settings on the Transport page to open Transport settings:
- Zones: Define your pickup areas—for example,
"South 1 (Kuta, Legian, Seminyak)"—each with its own Default charter rate. Click Add zone to create one. - Drivers: Save your drivers' details, including their Name, WhatsApp number (in international format starting with
+and the country code), and vehicle Seats. Click Add driver to add each driver. - Warning: Set a threshold to warn you whenever a vehicle's charter cost per guest is too high.
Want guests placed into pickup zones automatically? Add a field marked as Pickup location to your Custom Booking Form.
2. Dispatch vehicles
Pick the date and departure
Select the Date and departure time. All guests who have not been assigned to a vehicle yet appear under Unassigned.
Group guests into a vehicle
Tick the guests who will ride in the same vehicle, then click New vehicle with ... selected.
Assign the route, driver, and pickup schedule
In the Dispatch a vehicle dialog:
- Name the Vehicle (for example,
"Car 1 (Avanza)"). - Select the Route zone and the driver.
- Check the Charter rate (if you enter a rate different from the zone's default rate, you will be asked to provide a reason).
- Set the Pickup schedule, then click Dispatch.
Once dispatched:
- Use Move up and Move down to reorder the pickup stops.
- Click Copy for WhatsApp to copy the pickup schedule and send it to the driver.
- If you remove a vehicle, its guests are moved back to Unassigned.
3. Pay a driver
To record payment for a vehicle charter, click Pay charter on the vehicle, add any optional notes, and confirm. Payments made to freelance drivers are deducted from the till and appear in your Front desk cash drawer under Transport charters.